Steps to complete new hire paperwork
Before beginning the student employment new hire process, please review the information regarding on-campus employment.
To initiate the hiring process, staff and faculty will need to send a New Hire Request Form to lawfa@seattleu.edu. An SFS staff member will reach out to the student with the following steps:
- FERPA Training
- In-Person Appointment
The student will need to meet with a staff member in-person, in the School of Law Student Financial Services offices located in Sullivan Hall, Suite 209. Our office hours are Monday through Friday 9:00 a.m. to 4:30 p.m. Please send us an email if an alternative appointment time is needed.
Please note the following before the appointment:
- Students will need proof of identity and proof of employment authorization in order to proceed. Please review the list of acceptable documentation and have it available. These documents must be brought to the appointment. We cannot accept expired documents.
- New Hire Packet (contains Direct Deposit Form, and Student Employee Agreement Form)
- Have the following documents completed prior to the meeting:
- Form I-9 (PDF): Complete and sign only page 1
- Form W-4 (PDF): Complete at least steps 1 and 5 of the W-4 form
- Student Financial Services will follow up via email with any questions. The student’s prompt attention is required to resolve any issues.
Once Student Financial Services has reviewed the submission, we will then process it through our office and submit it to Payroll for review & web time entry setup. This process should take approximately 3 weeks.
PLEASE NOTE: Students are limited to work up to 20 hours per week when classes are in session. However, during periods when classes are not in session, such as Winter, Spring, and Summer breaks, student employees may work up to 40 hours per week. Specifically, during Summer break, students who are enrolled half-time or more (3 or more credits for graduate students) in summer session classes are limited to 20 hours of work per week.
Students are able to hold multiple positions within the university, so long as they do not go over working 20 hours (when classes are in session) or 40 hours (during Winter, Spring, and Summer breaks).
If you are having trouble inputting hours into the time entry portal or have missed the deadline, please contact your supervisor and payroll as soon as possible. Hours and days worked must be kept track of in an accurate manner to prevent any delays that will hinder Bar applications.
